Regulation 2016/679

GDPR

The General Data Protection Regulation (GDPR) is concerned with the personal information about you that I collect, store, and share. This page details my GDPR policy.

Personal Info

What MindWorksUK Collect :

  • Name
  • Gender (or preferred identity)
  • Age
  • Bulleted List Item
  • Date Of Birth
  • Relationships
  • Occupation
  • Telephone/SMS Number
  • Counselling History
  • Bulleted List Item
  • Medical Conditions Relevant To Counselling
  • Prescribed Medication
  • Difficulties
  • Session Summary
Storage

How I Will MindWorksUK Store Your Personal Info ?

Storage Methods

  • Paper: written notes (described below)
  • Email/SMS/WhatsApp: your email address and correspondence will be stored in my email account (currently GMail) by nature of you contacting me. Your telephone number may be stored in my SMS or WhatsApp app should we exchange messages this way. Electronic correspondence will also be held by the corresponding app (Gmail, Phone’s SMS, WhatsApp)
  • Website: none of your personal information is stored on my website, other than to momentarily collect & send it to my Gmail account for the purposes of our initial contact

Documents Held

Paper
  • Contact Sheet
  • Contract/Agreement
  • Assessment Record
  • Brief Session Notes
  • GDPR Agreement
  • Client Code (linking documents)
Electronic
  • Contact Sheet
  • Contract/Agreement
  • Assessment Record
  • Brief Session Notes
  • GDPR Agreement
  • Client Code (linking documents)
Storage

How MindWorksUK Process/Share your Personal Information

Consultation

MindWorks seek a monthly consultation with another therapist qualified in this process. The consultation process is for my practice (rather than seeking instruction on working with you). In order to protect your privacy, my consultant will not know you personally nor professionally. I will refer to you by your first name, and I may refer to you information verbally when it’s helpful to my professional processes

Emergencies

If your health is in jeopardy (provided I have your consent) I may share your contact information with an emergency healthcare service (e.g. Mental Health Crisis Team). If I have become aware of your intent to cause harm to another person/organisation (e.g. terrorism), the law may require that I inform an authority without seeking your permission. In such a situation, the law may require that I share your personal information without your knowledge (known as: whistle-blowing).

Erasing Your Information

When we have finished working together, I will hold on to the electronic and  written information for up to seven years past the end of our working together. This is so that I have a reference of our work in situations such as you returning to counselling in the future. After this time has passed, I will shred the written information.

GDPR

Your Rights

You have the following rights…

  • To be informed what information I hold (i.e. this document)
  • To see the information I hold about you (free of charge for the initial request)
  • To rectify any inaccurate or incomplete personal information
  • To withdraw consent to me using your personal information
  • To request your personal information be erased (though I can decline whilst the information is needed for me to practice lawfully & competently)

This page will be periodically reviewed. Last Modified: 21st June 2021

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